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SymposiumLive is the creative, resourceful and strategic, live events branch of Symposium Events. We produce many types of live events and work with trade associations, professional bodies and a variety of companies from all sectors.
Our extensive event management experience covers a wide range of live events, including annual conferences, brand promotions, product launches, gala dinners, award ceremonies and motivational team-building away-days.
In addition to the creative flair and logistical expertise you’d expect from the best live event companies, we bring a breadth of commercial, marketing, strategic and public affairs experience to ensure that your message is both carefully honed as well as expertly presented.
Our goal is to deliver live events that are on message, on brand, on schedule and on budget.
Here are a few possibilities of events that we could run for you!
Supporting your in-house event, our experienced team will work with you to supplement and enhance your capabilities and ensure a top quality event. Whether you require a consultancy service to hand-hold as you prepare your own event, or would like to add a mix of marketing and logistical support to under-pin your in house team, we can offer a tailored service to integrate seamlessly with your existing team.
We can provide quotes for a mix of support services such as:
Our first class researchers can assist with refining the content, theme and narrative of an event.
To supplement the costs of the production, sponsorship can be sourced using pre-existing relationships with your customers or by marketing the event to new potential partners.
Our researchers are highly efficient in finding key opinion formers in any given area. We can source, brief and manage important speakers for an event.
With years of experience in staging conferences we can find the perfect venue for your event – size, layout, atmosphere and location all matter when selecting a venue and our resources and experience can guide you quickly to a successful choice.
With thousands of names of prospective delegates in our database we can find the right target audience for your event. If we do not already have contacts in your field, we can research bespoke lists or purchase data from list brokers. We can also take your own data, clean and prepare it for mail shots and email marketing campaigns.
Symposium’s conference marketing team is highly experienced in all aspects of event marketing, We can handle brochure and mailing production, website development, advertising and public relations campaigns, develop bespoke email marketing initiatives and negotiate partnership arrangements with third parties. Taken together, we can deliver a fully comprehensive marketing campaign for your event.
With our dedicated booking team we can process bookings received in the post, by telephone (via our Booking Hotline), email and through our website. Once they have booked, we ensure that your delegates receive the right information about the event, handle queries and payments, send pre-event reminders and post-event thank you’s. Effective delegate administration is vital if your event is to flow smoothly and deliver positive long term relationships.
A thousand things can go wrong on the day. A speaker’s presentation does not run on the projector. There are not enough vegetarian lunches. The air conditioning is too cold. Your chairman falls ill and cancels. Symposium’s team handles the on-site logistics for events every week. We don’t promise nothing will ever go wrong, but we do have the experience to keep mistake to a minimum and to fix things fast, if required.
The information provided to delegates on the day can be professionally produced for distribution either in a printed format or on CD-ROMs. Sessions can be video or sound recorded to provide a more comprehensive record and for use in other ways at a later date.
We can ensure continuing contact through follow up letters to delegates. We will also provide a full analysis of the event, including financials, delegate’s experiences and view on speakers skills, to maximise the effectiveness of future events.
Total Conflict Management, (TCM) the UK’s leading workplace mediation specialists, were experienced in running training events, but wanted to organise a major B2B conference to raise the profile of mediation and conflict resolution among their customer base. TCM needed logistical and marketing support to add value to the core concept of an event the firm had wanted to organise for some time.
Symposium was asked to identify key issues and recruit expert speakers to build on the core theme, identified by TCM. In addition, Symposium put together a major marketing programme which included two direct mail shots to 20,000 potential delegates, email marketing, public relations and advertising campaigns. Additional sales activities targeted potential sponsors and exhibitors.
All aspects of speaker, exhibitor and delegate management were handled by Symposium, from invoicing and payment processing to checking that presentations worked with the projectors and that exhibition stands were correctly located.
On the day, Symposium staff handled registrations for over 150 delegates and co-ordinated suppliers and venue to ensure a smooth an trouble free day.
Feedback from delegates was highly positive. TCM gained significant exposure, sales leads and media interest and following the event, David Liddle, Director of TCM commented:
“Thank you for all your hard work and contribution to making the dispute resolution conference such a fantastic success. Feedback that I have been getting has been very positive and people have commented on how well the event was organised. I have no doubt that the combination of your efforts, vision, creativity and patience has really helped to put TCM and workplace mediation firmly on the map. I didn’t realise how much effort goes into setting up and running an event of that size – you have actually taught me a hell of a lot!!”
David Liddle
Director, Total Conflict Management
Mediation consultancy & training company
www.TCMsolutions.co.uk
5RB, a leading set of barristers specialising in media and entertainment law, have used SymposiumLive to co-ordinate their industry-leading conferences since 2006. They had significant in-house resources, but needed additional manpower to undertake certain tasks. SymposiumLive was able to felxibly design a package of support to suit 5RB’s precise needs.
5RB had internal resources to define the key issues in media and entertainment law, select and invite speakers. Symposium provided services such as venue search and management, bookings processing, marketing support and conference logistics.
Symposium supported 5RB’s in-house event marketing. A database of potential delegates was established and direct mail and email campaign materials developed. A bespoke, 5RB branded booking facility was established on Symposiums’s website to enable online booking and Symposium staff handled calls on a “Booking Hotline”.
Symposium identified the British Academy of Film and Television Arts (BAFTA) building in Piccadilly, London, as the right setting to hold the conference. It was close to London’s legal district, as many of the delegates were law professionals – and it reflected the hight quality, entertainment focused, 5RB brand.
On the day, Symposium Staff were on hand to manage the venue and deal with the logistics involved in registering and meeting the needs of 120 paying delegates. The conference ran smoothly and attendees left well informed, both about 5RB and the key contemporary legal issues in media and entertainment law. Excellent feedback was received from delegates who enjoyed the day and felt it was a well-managed, worthwhile event.
“We already had individuals within the business who could design the programme and speak with authority on the major issues. We also had our own design and marketing functions. Symposium were the ideal choice for us because they meshed well with our own team, offering us a package that provided only the elements we needed. Those we especially benefited from were venue search / selection, bookings management and on-site production.”
Karen Rock-Monnick
Marketing Consultant
5RB
www.5rb.co.uk
For more information and to talk through your event management needs please email or call Bill Porter on bporter@symposium-events.co.uk or 020 7231 5100.
